SAVE THE DATE: An open general membership meeting of the Tucson Disc Golf Association will be held Saturday, Nov. 1, from 2 to 4 p.m. at Sky Island High School, 6000 E. 14th St., near the new Sears Park course.
The day of the meeting, Nov. 1, is the last day to submit nominations or proposed amendments to the TDGA Constitution. Club members will be able to address the board with comments on any subject. Board members will present a current budget report, update progress on various club projects and business, discuss plans headed into the end of the year and 2015, listen to members’ comments and respond to questions.
A Frequently Asked Questions list about the election process has been posted below in response to questions. If you have any other questions, contact a club officer. The club Constitution sets forth basic guidelines for elections but exact procedures are left up to the board, which learned a lot in the election last year but is still striving to improve these and other policies and procedures.
TDGA 2014 Election Process FAQ
A number of questions have been asked about the TDGA nomination and election process. The formal rules are contained in the club Constitution, which now has its own link on the club website at (in menu at right of each page). Here’s a direct link: tinyurl.com/qx9nq6x
If anyone needs a printed copy of the Constitution, ask club Secretary Dave Wichner or any officer (or any member with a printer). Here are some FAQs, which we may update as needed:
Nominating period: Oct. 15-Nov. 1, 2014
Elections period: Nov. 2-15, 2014
New officers take office, amendments take effect: Jan. 1, 2015
Q: What offices are up for election and who now serves in those posts? What else will be on the ballot?
A: President (2-year term), now Chad Cassett; Secretary (2-yr.), now Dave Wichner; Amateur representative (1-year, elected by am members only) now Mike Early.
Q: How do I nominate someone? Can I nominate myself?
A: Nominating forms were sent out via email to members and paper forms are being mailed, offered or delivered to members for whom we don’t have an email. The vice president is in charge of the election but any club officer can provide you with a form. Please make sure the person you are nominating is willing to serve (the board will have to do that in any case before finalizing the ballot but it helps). Yes, you can nominate yourself.
Q: When are nominations due and how do I submit them?
A: Under our bylaws, nominations are due Nov. 1, voting runs from Nov. 2-15.The vice president is in charge of collecting nominations but they can be turned in to any club officer.
Q: Do I need to get a nominee’s signature in the space on the form?
A: No. Last year, in the club’s first formal election since the club’s reconstitution and incorporation, the board asked for signatures to assure nominees were willing to serve; though the forms are similar to last year, you may have the nominee sign but it is not required so long as you verify the person is willing to serve (the board also is required to verify).
Q: What are the duties of the club officers up for election? What kind of commitment does a board position require?
A: The officer’s duties are listed in the club Constitution on the club website. Board members are expected to attend meetings lasting about two hours once a month and generally spend several hours a week on club business, not including running leagues and tournaments.
Q: What other items will be on the ballot?
Q: When is the voting period and how do I vote?
A: The final ballots should be ready Nov. 2 and voting ends Nov. 15. One ballot will be distributed to each member. Because of the difficulty of verification for our sealed-ballot process, votes will not be accepted electronically (though we may work toward that in future elections) . However, we may provide ballots electronically for a member to print and submit on paper.
Ballots will be available at club leagues and from any club officer, and sealed ballots will be collected at club leagues during the voting period and aggregated by the vice president. We may also hold special balloting events or hours during the period which will be announced.
Q: How will the voting process assure a secret ballot?
A: Members will be asked to fold their ballots so their contents cannot be read and seal them in an envelope (club-provided or any standard large letter envelope so long is it is sealed) with the member’s name on the outside. PLEASE DO NOT WRITE YOUR NAME ON THE BALLOT ITSELF. During processing, members’ names will be checked off in a secure registry as they submit their ballots ONLY to record that they have voted. Ballots will be removed intact and aggregated and the envelopes discarded.
Q: Why such a formal voting process? Can’t you make it easier to vote?
A: As an Arizona non-profit corporation, the TDGA must keep records of its election for legal reasons. The TDGA is a young, fast-growing group staffed by volunteers. The board is working to refine all of its processes, including elections, and making the election process easy and efficient while assuring fairness, transparency and privacy is on ongoing goal.
— David Wichner, TDGA secretary