Voting results posted, board to meet

TDGScorpLOGOThe results are in from the TDGA election, thanks to all who participated and please welcome our 2015-17 officers, President Dave Wichner and Secretary Brittani Thomas, and continuing 2015 Am Rep MIke Early. (The privacy amendment to the bylaws passed. The voting results are below.

Also, the current TDGA board will tentatively meet Sunday, Nov. 23 at 1 p.m. at Sir Veza’s Taco Garage, mainly to finalize some year-end plans for the Club Championships and consider some recent sponsorship requests for 2014. All members are welcome to attend.

Election results:

President-
Chad C. -10
Dave W. -26

Secretary-
Brittani T. -19
Dave S. -18

Am Rep-
Mike E. -30
Ryan L. -2
Kyle U. -6

Constitutional Amendment-
(Privacy Policy)
For -28
Against -4

Quail Canyon BYOP Doubles boosts club education efforts

QuailBYOPThe Quail Canyon BYOP Doubles Challenge this past weekend was a major success, with 33 teams (plus 19 for glow doubles) playing the grassy knolls of Quail Canyon Golf Course while raising $604 toward TDGA education outreach efforts, part of our nonprofit mission to promote and teach disc golf as a healthy recreational activity for the benefit of the sport and community.

A heartfelt thanks to the folks at Quail Canyon Golf Course for their hospitality and cooperation in creating this special event and creating new relationships in the community.

Congratulations to Open winners Utah and Morgan, Am winners Kyle and Mickey and all who competed and contributed (see complete results at end of this post). The tourney paid out $751 in prize money; you can find some videos of the action on the club Facebook page.

The TDGA’s educational outreach already has begun with a regular program at Sky Island High School, and we hope to widen participation with equipment for students and curricula from the EDGE (Educational Disc Golf Experience) program, a 501(c)(3) nonprofit sponsored by Innova.

Tourney directors Mike W and Quentin report that 19 discs also were donated, ranging from new to well-loved.  Those discs will be added to the bin of throwers we will bring for the students to throw.

Quail Canyon was very impressed with the organization of the event, how well ball golfers and dsic golfers can blend together, and the caliber and quality of players who came to compete. We heard of several interactions between BGs and DGs all were great and mutually respectful and some resulted in BGs throwing a couple discs!

Thank you to all who helped, showed up to help, and especially all those who competed!  We had a great time and hope you did too.

For more information or to volunteer to help with TDGA educational outreach. contact Treasurer Mike Wierda.

Quail Canyon BYOP Doubles Challenge RESULTS

(payout places in bold)

PRO:

Utah & Morgan T                  44

Damon M & John W. 47

AJ & Jeremy Herr                 47

Mike B & CK ….                    51        48

Chris McC & Lyle                   49

Lou M & James S                   49

Ryan L & James S.                50

Jason Y & Ryan L                   51

Morgan T & Daniel B              51

Justin & Karl                            51

Chad C & B                             54

Ben V & Early                         57

AMATEUR

Kyle U & Mickey B                49

Brian W & Ben B.                  50

Mike W & Bill R                     51

Dan V & Brandon O              51

Q. Riddle & J.Marcone 54 51

Mike E & Lou M                      52

Scotty M & Dave S                 52

Chris D & Jeremy W. 53

Chris M & Mike H                   53

David M & Drew R                 53

Matt & Tina                             54        54

Jason D. & Will R.                   55

Pen S & Jason D                    55

Franklin & Darrel K                 56

Tim H & Rachel M                  58

Espen W & Ben H                   62

Members’ input needed on TDGA Club Champs format

TDGAswooshCropThe TDGA board is seeking member input on the format for the next annual Club Championships, the annual tournament that comes as a benefit of club membership, with nice giveaways, food and prizes, and bag tags to start the new year.

Due to our club’s growth, we had more than 90 players last year. Thus, we are considering making the tourney a two-day event, and we have posted a Google survey to gauge member opinion on this. A discussion of the reasons and options follows, but please respond to the survey as soon as possible as we must finalize the format in the next few days.

Last year, we had a record 92 players with time-consuming walkup registration, and we ended up played a very long day with one round each at Groves and Santa Cruz before ending the ceremonies in the dark. It was a lot of fun, but a lot of rushing around, and waiting around. As a function of our sheer growth, we need to look at restructuring the club champs, while trying to maintain our traditions. (We’ve already decided to offer pre-registration as well as walk-up registration – see FURTHER DISCUSSION below.)

ONE-DAY TOURNEY: We could keep a one-day tournament, BUT whether we alternate courses, use tee times or shotgun starts, we feel we would need to limit a one-day club championships to 90 players, and even with improved registration efficiency, it will make for a very long day like last year. First round would be at Groves, we’d have to start pretty early, with check-in and a 7:30 a.m. players meeting. After lunch provided at Santa Cruz for players, the second round would start at noon at Santa Cruz, with CTPs, games and awards to follow.

TWO-DAY TOURNEY: We are considering a two-day tournament option, starting Saturday Jan. 2 with double shotgun starts at 8 a.m. and noon, with a player meeting before each. On Sunday the second round would be played starting at 9 a.m. at Santa Cruz with tee times, followed by food, games, awards and general merriment in plenty of daylight. NOTE: With a two-day tourney, we could allow individuals to preregister and choose not to play one of the rounds, and still get membership and player’s pack, though they would get one of the highest-numbered tags.

FURTHER DISCUSSION

The 2015 Club Champs are tentatively set for Jan. 3 and will be directed by current president Chad Cassett and current secretary Dave Wichner, with help from other board members and willing bodies.

Various formats have been used for the club champs (for example, in 2004 it was a match-play tournament),  generally playing Groves and Santa Cruz as far back as we can remember.  That’s always made for a long day, and now our growth has presented us with a dilemma.

Last year, we had a record 92 players with time-consuming walkup registration, and we ended up played a very long day with one round each at Groves and Santa Cruz before ending the ceremonies in the dark. It was a lot of fun, but a lot of rushing around, and waiting around.

As a function of our sheer growth, we need to look at restructuring the club champs, while trying to maintain our traditions. For the future, we may look at having a competitive, perhaps a sanctioned club tourney, maybe a bag-tag challenge near the end of the year, and a separate January membership-appreciation/drive event. Each present their own planning challenges.

For now, we’re looking at some changes to this coming year’s event,  including having a two-day tourney, here’s what we are considering and some pros and cons on each:

PREREGISTRATION. Right off, we have decided to have online pre-registration, which should save a lot of time, while still allowing same-day entries with a more efficient process.  We’re still not sure whether to expect 70 people or 120, but preregistration will help a lot in the planning. There will be an online processing fee. We’ll have a way for members without computers to preregister at leagues or on a one-on-one basis. There will be four divisions: Open, Amatuer, Masters and Women.

ONE-DAY TOURNEY: We could keep a one-day tournament, BUT whether we alternate courses, use tee times or shotgun starts, we feel we would need to limit a one-day club championships to 90 players, and even with improved registration efficiency, it will make for a very long day like last year. First round would be at Groves, we’d have to start pretty early, with check-in and  a 7:30 a.m. players meeting. After lunch provided at Santa Cruz for players, the second round would start at noon at Santa Cruz, with CTPs, games and awards to follow. (Another issue in playing alternating courses is getting half the players back to the awards site.)

Pros: Preserves longstanding tradition, easier for some members to attend a one-day event

Cons: Long day, lots of rushed logistics, ceremonies after dark

TWO-DAY  TOURNEY: We are considering a two-day tournament option, starting Saturday Jan. 3 with double shotgun starts at 8 a.m. and noon, with a player meeting before each.  On Sunday, Jan. 4, the second round would be played starting at 9 a.m. at Santa Cruz with tee times, followed by food, games, awards and general merriment in plenty of daylight.   NOTE:  With a two-day tourney, we could allow individuals to preregister and choose not to play one of the rounds, and still get membership and player’s pack, though they would get one of the highest-number tags.

Pros: Eliminates one very long day; allows more relaxed experience and better staff execution; many members play two leagues on the weekend anyway

Cons: Requires two-day commitment of members and staff

So there it is. The champs are a tradition in which the club gives back to its members and welcomes a new year of disc golf community. Not everyone may be happy with what we ultimately decide, but we felt gauging the sentiment among the current membership was the right thing to do.

Quail Canyon BYOP Doubles coming Nov. 15-16

QCbyop

REMINDER: The Quail Canyon BYOP (Bring Your Own Partner) Challenge is on for Nov. 15-16 at the beautiful Quail Canyon Golf Course, 5910 N. Oracle Rd. This new tourney is a straight doubles format, you pick your playing and sign up together. The cost is $64 for each team, which includes greens fees.

A new flyer has been posted below. For the latest information, go to the tournament Facebook page.

Flyer: Quail Canyon BYOP Doubles w art

Balloting begins and runs through Nov. 15

TDGAswooshCropBalloting has begun for the TDGA election and will run through Nov. 15. Chad Cassett and David Wichner have been nominated for president (2-year term); Brittani Thomas and Dave Shircore have been nominated for secretary (2 year); and Mike Early, Ryan Lyke and Kyle Unger have been nominated for Amateur Rep (1 year). You can turn your ballots in to any officer, or at ballot boxes that will be at club leagues this weekend.

CANDIDATES: You may submit a short campaign message  (who you are, why you are running, what you hope to accomplish, etc.) and we will give equal space to all on the club website. Beyond that, it is up to each candidate to campaign and get the word out. Please encourage members to vote regardless of whom they support. Send campaign messages to contact@tucsondiscgolf.com

The ballot includes one bylaw amendment, to establish a general privacy and security policy for the club and require the board to approve an online privacy policy for the website within 90 days. The board is recommending passage of the amendment.  Please read the privacy policy, basically we collect from members only the contact info we need for official club business and generally don’t share that information with outside parties, and we could never do that without the express permission of a member. The amendment also requires member information to be securely stored and any payment processing service we use to meet a high industry security standard.

We are distributing ballots both on paper and electronic versions (PDF below), but you must print out and submit a paper ballot. (In the future, we may work toward full electronic balloting, but it’s very tricky with a secret ballot.) Please read and follow the instructions, you need turn in only the ballot page, and do not mark your name anywhere on the ballot itself.

Tucson Disc Golf Club Official Ballot 2014 (1)

Turkey Shoot on for Nov. 29; Club Champs set for Jan. 3; Balloting and Board update

Turkey Shoot 2014jp

The 18th Annual Turkey Shoot is set for Sat. Nov. 29 at Santa Cruz River Park DGC, a Tucson tradition on a fun and challenging par-2 course. See flyer at left; flyers also will be posted at courses.

  • SAVE THE DATE: The TDGA Club Championships has been set for Saturday, Jan. 3. Look for a lot more info on that very soon.
  • And don’t forget about the Quail Canyon BYOP Doubles tourney Nov. 15-16. See earlier post and the event FB page.

BALLOTING BEGINS THIS WEEK

Meanwhile, ballots are being finalized for the TDGA Election and will be made available this week at club leagues or from officers, and voting will continue through Nov. 15. Ballots will be distributed via email but accepted only by paper. All candidates will be given equal space on the club website to introduce themselves and campaign and we encourage all to do so.  See the election FAQ posted here earlier. One note: Any current board members nominated for office will not be allowed to handle ballots.

BOARD UPDATE

The TDGA held an open general membership meeting at Sky Island on Saturday Nov. 1. The meeting was sparsely attended, This was perhaps partially due to the new location, which was picked for its size, no cost, and relatively central location next to our newest course, and to some ineffective promotion. So the board is looking to hold more open meetings as soon as practical, perhaps some less formal open forums in the near future, possibly in January in conjunction with the club championships, and

Each board member made short presentations on their activities and upcoming efforts, and fielded a number of questions about the election process, tournament sponsorship, club leadership and the Lemmon Drop.

The secretary is working on detailed minutes of the meeting but in the meantime, but we will be posting some highlights here shortly.

REMINDER: TDGA Open meeting; Bd. to meet in exec session

TDGAswooshCropREMINDER: An open general membership meeting of the Tucson Disc Golf Association will be held Saturday, Nov. 1, from 2 to 4 p.m. at Sky Island High School, 6000 E. 14th St., near the new Sears Park course.

The Board will meet in executive session, (a closed session used to discuss legal or personnel matters requiring confidentiality) per our bylaws, ahead of the meeting at 1 p.m. to discuss proposed ballot amendments. For each proposed amendment, the board must vote to inform members that it favors the proposal as presented, favors the proposal with suggested changes; or is not in favor of the proposal and the reasons why (the board’s positions and any suggested changes will appear on the ballot).

The day of the meeting, Nov. 1, is the last day to submit nominations or proposed amendments to the TDGA Constitution. At the meeting, club members will be able to address the board with comments on any subject. Board members will present a current budget report, update progress on various club projects and business, discuss plans headed into the end of the year and 2015, listen to members’ comments and respond to questions.

Here’s an agenda for the open meeting:

1. Call to Order/ Board Roll/ members present
2. Reports from Board Members
3. Explanation of proposed bylaw changes and board recommendations re proposals.
3. Comments and questions from members (please sign speaking list; comments taken in order of sign-in, board reserves right to limit to 3 minutes each comment but members can ask for more time or comment again later)
4. Adjourn

A note about nominations: The board can’t release nominee names, in fairness and also because the VP has until Nov. 2 to verify nominees agree to run. Of course, nominators and nominees are free to disclose nominations.

Other questions are addressed in A Frequently Asked Questions list about the election process, available in an earlier post below.

Congrats and reminders

TDGScorpLOGOCongratulations to all the TDGA members who played in the 2014 AZ Disc Golf Championships presented by the Shelly Sharpe Memorial this past weekend. The 520 was well-represented with about 20 players trekking up from the Old Pueblo. Kudos to top local finishers including Andrew Bohme, tied for 10th in Open (Jeremy H was 15th);  Lance Puckett, who took 2nd in Intermediate, Quentin Riddle, 3rd in Int.; top-10 finishers in a very tight Advanced field, won by hometown boy and TDGA member Cory Cliff, currently of Peoria;  Utah McKellips tied for 5th; Damon Maldonado (T7), Nick Stefano (10th); and Rick Holcomb, 7th in Advanced Masters).

Also congrats to TDGA member Bill Richardson, who took third in Advanced Masters at the Pendaries Fall Classic in New Mexico. Mike Wierda placed 6th. For complete results, go to www.pdga.com/tour/events

TIMELY REMINDERS

  • An Open Membership meeting will be held this Sat., Nov. 1 from 2-4 p.m. at Sky Island HIgh School (see earlier post for details). Nominations are due at the end of the day.
  • The deadline for club T-Shirt art is also Nov. 1.  For more info, go to the T-shirt deisgn FB page at tinyurl.com/nd45tuz

UPDATED – Nov. 1 Open Meeting Set; TDGA Election FAQ

TDGAswooshCrop

TDGScorpLOGO

SAVE THE DATE: An open general membership meeting of the Tucson Disc Golf Association will be held Saturday, Nov. 1, from 2 to 4 p.m. at Sky Island High School, 6000 E. 14th St., near the new Sears Park course.

The day of the meeting, Nov. 1, is the last day to submit nominations or proposed amendments to the TDGA Constitution. Club members will be able to address the board with comments on any subject. Board members will present a current budget report, update progress on various club projects and business, discuss plans headed into the end of the year and 2015, listen to members’ comments and respond to questions.

A Frequently Asked Questions list about the election process has been posted below in response to questions. If you have any other questions, contact a club officer. The club Constitution sets forth basic guidelines for elections but exact procedures are left up to the board, which learned a lot in the election last year but is still striving to improve these and other policies and procedures.


 

 TDGA 2014 Election Process FAQ

A number of questions have been asked about the TDGA nomination and election process. The formal rules are contained in the club Constitution, which now has its own link on the club website at (in menu at right of each page).  Here’s a direct link: tinyurl.com/qx9nq6x

If anyone needs a printed copy of the Constitution, ask club Secretary Dave Wichner or any officer (or any member with a printer). Here are some FAQs, which we may update as needed:

KEY DATES:

Nominating period: Oct. 15-Nov. 1, 2014

Elections period: Nov. 2-15, 2014

New officers take office, amendments take effect: Jan. 1, 2015

Q: What offices are up for election and who now serves in those posts? What else will be on the ballot?

A: President (2-year term), now Chad Cassett; Secretary (2-yr.), now Dave Wichner; Amateur representative (1-year, elected by am members only) now Mike Early.

Q: How do I nominate someone? Can I nominate myself?

A: Nominating forms were sent out via email to members and paper forms are being mailed, offered or delivered to members for whom we don’t have an email. The vice president is in charge of the election but any club officer can provide you with a form. Please make sure the person you are nominating is willing to serve (the board will have to do that in any case before finalizing the ballot but it helps). Yes, you can nominate yourself.

Q: When are nominations due and how do I submit them?

A: Under our bylaws, nominations are due Nov. 1, voting runs from Nov. 2-15.The vice president is in charge of collecting nominations but they can be turned in to any club officer.

Q: Do I need to get a nominee’s signature in the space on the form?

A: No. Last year, in the club’s first formal election since the club’s reconstitution and incorporation, the board asked for signatures to assure nominees were willing to serve; though the forms are similar to last year, you may have the nominee sign but it is not required so long as you verify the person is willing to serve (the board also is required to verify).

Q: What are the duties of the club officers up for election? What kind of commitment does a board position require?

A:  The officer’s duties are listed in the club Constitution on the club website. Board members are expected to attend meetings lasting about two hours once a month and generally spend several hours a week on club business, not including running leagues and tournaments.

Q: What other items will be on the ballot?

A: Several proposed amendments to the club Constitution are expected to be on the ballot, including a club privacy policy (we don’t share member information). For each proposed amendment, the board will recommend that members vote to adopt, recommend the amendment with changes, or reject the proposed amendment.

Q: When is the voting period and how do I vote?

A: The final ballots should be ready Nov. 2 and voting ends Nov. 15. One ballot will be distributed to each member. Because of the difficulty of verification for our sealed-ballot process, votes will not be accepted electronically (though we may work toward that in future elections) . However, we may provide ballots electronically for a member to print and submit on paper.

Ballots will be available at club leagues and from any club officer, and sealed ballots will be collected at club leagues during the voting period and aggregated by the vice president. We may also hold special balloting events or hours during the period which will be announced.

Q: How will the voting process assure a secret ballot?

A: Members will be asked to fold their ballots so their contents cannot be read and seal them in an envelope (club-provided or any standard large letter envelope so long is it is sealed)  with the member’s name on the outside. PLEASE DO NOT WRITE YOUR NAME ON THE BALLOT ITSELF. During processing, members’ names will be checked off in a secure registry as they submit their ballots ONLY to record that they have voted. Ballots will be removed intact and aggregated  and the envelopes discarded.

Q: Why such a formal voting process? Can’t you make it easier to vote?

A: As an Arizona non-profit corporation, the TDGA must keep records of its election for legal reasons. The TDGA is a young, fast-growing group staffed by volunteers. The board is working to refine all of its processes, including elections, and making the election process easy and efficient while assuring fairness,  transparency and privacy is on ongoing goal.

— David Wichner, TDGA secretary